Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Requirements:
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 7 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
Administrative Assistant top skills & proficiencies:
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Office Administration Procedures
Typing Skills
Attention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
Hi there! I am a Virtual Assistant and a lawyer with professional experience in web research, date entry and lead generation. I offer a range of different services. I am here to help you with your day-to-day tasks, systems and simply be there for you.
I offer the following services.
Online Data Entry
Offline Data Entry
Wordpress Data entry
PDF to Excel/ Word Internet research
Copy Paste Microsoft Excel
E-commerce Data entry
Type Scanned documents
Basic Photo Editing
Data compiling from Business Directories
Gathering Data from a Website and Entering it into a Spreadsheet
If there is anything that is not mentioned feel free to contact me and I will let you know if I offer that particular service or not.
My name is Tarik and I'm 21. I worked as an accountant for 2 years. Currently I'm unemployed because I couldn't work anymore for that company. Very accurate person and you can expect the hardest work from me. You will not regret please contact me, thanks in forward.
Hi,sir, I'm sure that I can be a excellent candidate for your project. Please contact me, so that we can discuss more over chat. I value my credits from clients. Thank you for your reading.
I have worked for a long time on many projects similar to your project - ADMINISTRATIVE ASSISTANT OPENING
I am very familiar with skills such as Data Entry, Excel and so on.
Hello
I read the requirements and interested in doing this work. I have 5+ years of experience as virtual/personal assistance, Customer support with expertise in Microsoft Office (Excel, PPT, Word and others) and internet Savvy.
Skills include:
Attention to details
Good analytical skills
Strong organization skills
Microsoft Office (Excel, PPT, Word and others)
Internet Savvy
Calendar Management
Documentation
Customer Relationship
Can work independently
Experience in Outlook
Skilled in Project Management
Salary Management /Accounting
Aware of many Management tools like Jira, Asana, etc.
Self-Motivated
Data Entry
Expert with good typing Speed
Administrative Duties
I have successfully completed many similar projects. I can assure you that I will be able to assist you in your task in time with quality work.
I can start immediately. I will do it with perfection and up to your satisfaction, if given a chance. Eagerly waiting for your response.
Thanks and Regards
Tanya
"Believe in Quality Work"
Hi,
A passionate freelancer with a number of skills is here. I am owning 15 years experience regarding writing, data entry, research, graphic designing and academic writings as well. Please order me for perfect services.
Reliable and known for consistent and productive work ethic. Able to maintain work speed in high-stress situations. Always eager to learn new processes and techniques to enhance individual productivity. Specialties include but not limited to Excel, data entry, and word processing.
Thank you for your time,
Haley Kesterson